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Sales Administrative Assistant

Primary Function

The Sales Administrative Assistant is responsible for providing support to the sales team and ensuring the efficiency of daily operations. This dynamic and fast-paced position plays a crucial part in enhancing productivity, streamlining processes, and assisting the sales team in achieving revenue objectives.

Reports to
Sales Manager
Hours
As required
Duties & Responsibilities
  • Provide senior-level administrative support to the Sales Team.
  • Assist with preparing quotes, presentations and contracts for all markets. Ensuring timely follow ups and updates.
  • Address client inquiries and provide information about properties and services.
  • Ensuring accurate records of client interactions, sales activities and contracts in the CRM and PMS system.
  • Manage Sales teams calendars and contact databases to maximize their time.
  • Coordinate, prepare, edit, and/or proofread documents.
  • Generating monthly sales reports and assisting in analyzing sales performance to inform strategy.
  • Following up from sales trips and shows.
  • Conducting market research and staying up to date with current trends.
  • Assisting with quarterly sales web blasts, providing feedback on ideas for content, and proofreading final drafts.
  • Planning and preparing for all sales trips, tradeshows, FAMs, sites, and events, while maintaining clear communication with the Sales team.
  • Participating in weekly meetings, creating agendas, and taking minutes.
  • Performing any other duties as assigned.
Experience
  • Minimum 2 years’ hospitality experience in sales or events role.
  • Highly organized, detailed and able to prioritize and work on several events/projects simultaneously while demonstrating flexibility in working with last minute changes.
  • Ability to work under pressure in a fast-paced environment.
  • Attention to detail and accuracy in data entry and reporting.
  • Excellent written and verbal communication skills.
  • Valid driver’s license and the ability to work a flexible schedule including extended days, evenings and weekends as necessary.
  • Experience with Opera PMS and Tripleseat Events Management software considered an asset.

 

Please note that only applicants selected for further consideration will be contacted.

Canadian Rocky Mountain Resorts (CRMR) is committed to building a workplace where everyone can succeed and belong. As Bow Valley Workplace Inclusion Charter signatory, we are working to build a diverse, equitable, and inclusive team environment. We value a wide range of skills, experiences, and backgrounds; and encourage all qualified candidates to apply. CRMR is continuously evolving our systems and practices to remove barriers so all equity seeking groups can succeed. 

If you can’t apply online or request accommodation during the application or hiring process, please contact our Human Resources Department at 1-403-760-4474.

We look forward to receiving your application.

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